Since the pandemic, businesses have discovered the advantages of a hybrid working model, and it’s now here to stay. The same goes for a hybrid event. A hybrid event gives attendees the choice to attend virtually or in-person, proving a safe, inclusive way to host.
A hybrid model is convenient, allows for a wider engagement and puts people at ease who may be hesitant to engage in-person. Today, the hybrid event specialist at AVisual productions give us some tips on ways to make your hybrid event memorable.
You’ll have two audiences: your in-person attendees and virtual attendees. The goal is to try to bring everyone together; a great way to do this is with Q and As. During the event encourage guests to freely submit questions, so they can build on the knowledge being presented. You’ll be surprised, a virtual attendee may ask a riveting question that an in-person attendee never considered. This is an awesome way to cement the content and double the feedback.
Content is key. As you’ll have two different audiences you’ll have to adjust accordingly. Basically, it’s one event, but you’ll need to create two different experiences for both parties.
It’s harder to keep your virtual attendees as engaged as your in-person attendees. A good virtual security-net is to make your content top notch and on-demand. On-demand content means your virtual attendees can access the event at a time which suits them, they can replay to get a better understanding or they can take a few extra breaks. After all, it’s much harder to be attentive in front of a computer screen, rather than watching in the audience.
As we know, food brings people together – particularly good food. Take the time to research food options that would appeal to the general vibe of your event and in-person audience. Choosing food and beverages which people enjoy will bring your audience together to network, keep people engaged and generally leave a positive impression, making your event a total hit!
Having a virtual attendee option usually means a wider audience. It’s important you invest in the right technology to avoid audio issues, glitches and disconnection.
As for the in-person attendees, you’ll want to give some thought about what type of lighting you’ll want to go with the theme of your event, and ensure you’ve got top-of-the-range audio so presenters are heard clearly. Utilising LED screens or interactive touchscreens is a clever way to make your hybrid event stand out and keep attendees engaged.
Tech-wise, there’s a lot that goes on behind-the-scenes to make your hybrid event a success. You’ll need professional lighting, sound, digital signage, projection and interactive touchscreens to make your event on to remember.
AVisual Productions are the only ones to trust when preparing for a hybrid event. They’ll help make your event engaging, impressive and successful – whether it’s a business conference, a personal celebration or a tradeshow. Get in touch with the team at AVisual to learn how to make your hybrid event memorable.
